PREPARING FOR YOUR SHOOT

We’re looking forward to working with your team!

This guide gives you everything you need to help the day run smoothly. If you have any questions or need to update your shoot details, feel free to contact us at [email protected].

BEFORE THE SHOOT – FOR ORGANIZERS

1. Finalize the Schedule
   
   1. ​​We’ll work with you to create a clear photo schedule if needed.
      
   2. We typically recommend scheduling about 10 people per hour, but can sometimes go faster depending on shoot details.
2. Choose the Right Space
   
   • We’ll bring our own backdrop and lighting. A conference room or open area works best, but when we arrive we can take a look at whatever options are available and choose what will work best.
     
   • Try to avoid high-traffic zones to reduce interruptions (and provide privacy for some people who prefer it when having photos taken)
3. Communicate Expectations to Your Team
   
   1. ​Share the “copy & paste” section below with everyone getting their photo taken so they prepare properly.
      
   2. Be sure everyone knows what dress code is expected.
      
4. Day-Of Logistics
   
   1. ​We’ll arrive about 30–45 minutes early to set up.
      
   2. A small table or surface nearby for bags, mirrors, or personal items is helpful.
      
5. Review and File Delivery
   
   1. ​After the shoot, we’ll deliver final images based on your selected package, within 24-48 hours.
      
   2. Retouching typically takes 3-5 business days after images have been selected.

EMAIL TEMPLATE – FOR EMPLOYEES GETTING PHOTOS TAKEN

You can copy and paste this section into your team email:



Subject: What to Know for Your Upcoming Headshot


Hi Team,

We’re excited for ur upcoming headshot session at the office! Here are a few quick tips to help you get ready:


GENERAL PREP TIPS

• Drink plenty of water and get a good night’s sleep beforehand.
• Avoid new haircuts or skincare treatments right before the shoot.
• If you’re prone to shine, bring a bit of powder or oil blotting sheets.

WHAT TO WEAR

• Dress how you normally would when meeting a client or attending an industry event.
• Solid, fitted clothes work best. Avoid bold patterns, large logos, or bright neon colors.
• Rich, deep colors like navy, forest green, charcoal, and burgundy photograph well.
• If you wear glasses daily, wear them in your photo.
• Bring 1 backup shirt or jacket if you’re unsure what works best.

DAY-OF DETAILS

• Please arrive a few minutes early for your scheduled slot.
• You’ll have a couple minutes for final touch-ups before stepping in front of the camera.
• We’ll guide you through posing—no need to worry about what to do!

Let me know if you have any questions, and we look forward to seeing you there!